When you submit an access request, you are legally required to pay a $5 fee. The law does not allow this fee to be waived, even if the record you have requested cannot be released to you or does not exist.
Additional fees may apply
If you request access to information that is not your own personal information, the following fees apply:
- For photocopies and computer printouts, 20 cents per page;
- For floppy disks, $10 for each disk;
- For manually searching a record, $7.50 for each 15 minutes spent by any person;
- For preparing a record for disclosure, including severing a part of the record, $7.50 for each 15 minutes spent by any person;
- For developing a computer program or other method of producing a record from machine readable record, $15 for each 15 minutes spent by any person; and
- The costs - including computer costs - covered under items 1 to 5 that the University incurs in locating, retrieving, processing and copying the record if those costs are specified in an invoice that the University has received.
If you request access to your own personal information, the same fees apply except 3. and 4. above, associated with manually searching a record and preparing it for disclosure.
If you request a correction to your own personal information, you must pay the $5 application fee only.
If fees associated with your request are estimated to be $100 or more, the University will require a 50 percent deposit before performing further work on your request. The University will provide you with enough information to make an informed decision on whether or not to pay the 50 percent deposit and have the University proceed with your request.
When you are to be granted access to requested records, notice of that decision will be mailed to you, with a detailed breakdown of the applicable fees. The University will then disclose all releasable records to you when you pay all of the applicable fees (or the balance where a deposit was provided).
Waiver of Fees
The University may waive all or part of the fees related to a request if it is fair and equitable to do so. The burden is on the requester to demonstrate why it would be fair and equitable to waive the fees. When requesting a waiver of fees, be aware that the University may only consider the factors listed in subsection 57(4) of the Act.
*For fee calculation purposes, “floppy disk” includes analogous contemporary media such as CDs and DVDs.